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by olivia beke

Types of Digital Dictation Software

Understanding what kinds of digital dictation software exists is key to getting the best choice. As your entire capacity to dictate will often hinge on the type of resources that you work with, selecting the correct digital dictation software is vital. However, there are a handful of different types of software out there, which makes things a little bit more complex when you have to sort through them. Let’s take a look at the different choices here, so you understand what it is you’re supposed to be working with.

Traditional Digital Dictation

The first type of digital dictation software available is the most traditional digital dictation. This type of software works via a central system which is accessed by both the Fee Earner (the person dictating), and the secretary at the other end (the person transcribing it).

So the process works a little like this. The Fee Earner speaks into the microphone, dictating the content. The dictation is then sent to the central system, where it is picked up by the secretary and typed up into a written document.

Digital Dictation With Back-End Speech Recognition

The second type of digital dictation software which exists, and the one which is quite common, is the digital dictation with back-end speech recognition variant.

This begins in the same way – the Fee Earner dictates the content as normal, but then the process changes a little. The audio file is put through a speech-to-text engine. This converts the spoken words into written words, and sends them back to the Fee Earner in question. Alternatively, the engine will automatically send it to a secretary, who can review the content, proofread it, and send it back.

Time saving table speech recognition software digital dictation software

*based on the average person dictating 150wpm. The average UK typist types 40wpm.

Speech Recognition AKA Speech-To-Text Software

The third and final option which we’ll be looking at here is the speech recognition software. This isn’t actually a digital dictation software, and a common misconception is for people to confuse it as being such.

What happens with this particular offering is the individual dictates, and the speech-to-text engine will convert the spoken word into written word in real time, so the text appears on screen as they speak it.

Ultimately, this is the most common form of digital dictation out there, despite technically not being digital dictation software. This is due to freeware such as Siri & Cortana.

“The Medical Speech Recognition has equated to a time saving of up to 1 hour per day for each doctor which has directly benefitted the patients.”

Professional Speech Recognition solutions such as Nuance’s Dragon offer more than just a Speech-To-Text engine. Users are able to edit the dictionary adding terminology such as industry specific words or surnames. They can also create AutoTexts which are phrases and paragraphs inserted by a simple voice command such as “Insert Terms and Conditions Summary”. AutoCommands can also be created to save users navigating the PC by mouse, with Speech Recognition they can simply say “Open Document X” and it will launch the document.

There are specialist speech recognition versions available for the medical and legal sector, Dragon Medical One and Dragon Legal Anywhere.

Which solution is right for me?

Every organisation is different and has varied needs, however, around 85% of organisations are opting for Speech Recognition over Digital Dictation in 2021. This is mainly down the the significant time savings for Fee Earners and not having the expense of a typing resource to transcribe dictations.

If you would like some guidance and see a live demo of the products give the Crescendo Team a call on 01932 789433 opt 1.

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